Privacy Policy

TALENT INCUBATOR PARTNERS PRIVACY POLICY

Last Updated: March 12, 2026

Hi there, we're Talent Incubator Partners. We believe that trust is the most important part of our relationship with our candidates and clients. This privacy policy is designed to be a straightforward, transparent explanation of how we handle your personal information. We want you to feel confident that when you share your information with us, it will be treated with respect and care.

This policy is written to comply with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). Our goal is not just to meet the legal requirements, but to earn your trust by being open about our practices.

If you have any questions at all after reading this, please don't hesitate to reach out.

OUR COMMITMENT TO YOUR PRIVACY

At its core, PIPEDA is built on ten fair information principles, and we have built our privacy practices around them. In plain language, here's what they mean to us:

1. Accountability: We are responsible for protecting the information you give us. We have appointed a Privacy Officer to make sure we live up to that promise.
2. Identifying Purposes: We will be clear about why we are collecting your information and what we will do with it before we ask for it.
3. Consent: We will only collect, use, or share your information with your permission.
4. Limiting Collection: We will only collect the information we truly need to do our job of helping you find your next great role.
5. Limiting Use, Disclosure, and Retention: We will only use your information for the purposes you agreed to, we won't share it without your consent, and we will only keep it for as long as we need it.
6. Accuracy: We will do our best to keep your information accurate and up-to-date.
7. Safeguards: We will protect your information from unauthorized access or disclosure.
8. Openness: This policy is our promise to be open about our practices. We won't hide what we do with your data.
9. Individual Access: You have the right to see the information we have about you and to correct it if it's wrong.
10. Challenging Compliance: You have the right to challenge us if you feel we aren't living up to these principles.

WHAT PERSONAL INFORMATION WE COLLECT

As a recruitment and talent placement firm, we collect information that helps us understand your professional background and match you with the right opportunities. This isn't just generic contact info; it's the professional you. This may include, but is not limited to:

- Your Resume/CV: This includes your name, contact information (email, phone number), employment history, educational background, skills, and certifications.
- Cover Letters: Any additional information you choose to share with us about your career goals and interests.
- References: Information about your professional references, whom we will only contact with your explicit permission.
- Work Authorization: Information related to your eligibility to work in a specific location.
- Interview Notes: Notes taken by our team during our conversations with you to better understand your skills and what you're looking for.
- Publicly Available Information: Information from professional networking sites like LinkedIn that you make publicly available.

HOW WE USE YOUR PERSONAL INFORMATION

Our purpose is simple: to connect talented people with great companies. We use your personal information exclusively for recruitment and talent placement activities, which include:

- Evaluating your skills, experience, and suitability for current or future job opportunities with our clients.
- Communicating with you about job openings that may be a good fit.
- Presenting your profile to our clients (potential employers) for their consideration.
- Facilitating the interview and hiring process between you and our clients.
- Keeping you in our database for future opportunities that align with your career goals.

HOW WE SHARE YOUR PERSONAL INFORMATION

This is the most important part of our process, and we want to be radically transparent about it. Our business is to introduce you to our clients. We will share your personal information with a potential employer only after we have received your explicit consent for a specific opportunity.

We may also share your information with service providers who help us run our business (such as data hosting services), but they are contractually obligated to protect your information and may use it only for the purposes we specify.

We will never sell your personal information to any third party.

YOUR CONSENT

Your consent is the cornerstone of this entire process. By providing us with your resume and personal information, you consent to us collecting it and using it for the recruitment purposes described in this policy.

However, we will always seek your separate, explicit consent (usually via email or a direct conversation) before we submit your profile to one of our clients for a specific job. You are always in control. You can withdraw your consent at any time by contacting us.

YOUR RIGHTS AND HOW TO USE THEM

You have rights over your personal information, and we make it easy for you to exercise them.

- Right to Access: You can request a copy of the personal information we hold about you at any time.
- Right to Correction: If you find that any information we have is inaccurate or out-of-date, you can ask us to correct it.
- Right to Withdraw Consent: You can withdraw your consent for us to use or share your information at any time. If you do, we will either delete your information or anonymize it, unless we are legally required to keep it.

To make any of these requests, please contact our Privacy Officer using the details at the end of this policy.

DATA RETENTION AND SECURITY

We retain your personal information for as long as necessary to consider you for career opportunities or as required by law. If you are no longer interested in being in our candidate pool, you can ask us to delete your information at any time.

We take the security of your data seriously. We use commercially acceptable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure.

WEBSITE DATA (COOKIES)

When you visit our website (talentip.ca), we may use cookies, which are small text files placed on your device. These cookies help us understand how our site is being used and improve your experience. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

CHANGES TO THIS PRIVACY POLICY

We may update this policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we do, we will update the "Last Updated" date at the top of this page.

CONTACT US (OUR PRIVACY OFFICER)

For any questions, concerns, or requests regarding your privacy, please don't hesitate to contact our Privacy Officer.

Privacy Officer: Melissa Rizzuto, Founder & Privacy Officer

Email: info@talentip.ca